R12 New Features – Fixed Assets

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R12 New Features – Fixed Assets

R12 New Features – Fixed Assets

Payables to Assets Integration

Payables now has a new level of detail between Invoice Header and Invoice Distribution. The new level is Invoice Lines. At this new level, new field are available to enter details that will integrate to Assets, these fields are:

•   Manufacturer
•    Model
•    Serial Number
•    Warranty Number
•    Asset Book
•   Asset Category

Event Accounting

Assets now has event accounting, meaning that every transaction is treated as a new event to the assets. The impact on assets are as follows:

•   Audit trail will no longer show voided transaction types if changes occur in the month an asset was added.

•   No longer forced to delete assets in the period it was added, due to the event accounting – Oracle treats the addition and retirement as two separate events, so now Oracle allows assets to be retired in the period added.

•   Event accounting also allows for transferring accounting to GL multiple times in a period.

Auto Prepare Mass Additions

New APIs and Quick Codes are available to automate the Prepare Mass Additions process. There are default rules available, you can accept the defaults or choose to create custom rules. These APIs and Quick Codes will automatically process data and assign the required data attributes, such as:

Depreciation Expense Account

Asset Category

Default rules:

Asset Category
– this is derived from the asset cost clearing account, as long as there is one to one relationship between the account and asset category. This process will only impact items in the ‘New’ and ‘On Hold’ queue names.

Expense Account – this is derived from the clearing account combination and overlaying the natural account segment with the value of the natural account segment of the depreciation expense defined in the asset category. If the program cannot derive an expense combination, the queue name is set to ‘On Hold’.

This should minimize the amount of manual efforts involved in the Prepare Mass Additions process. Manual updating is still required – some required fields may not be populated.

Asset Category – a one to one relationship between cost clearing account and asset category – this will expand the Chart of Accounts of many companies.

Expense Account – the expense combination is going to be derived from a Balance Sheet account. Oracle will simply overlay the natural account segment, replacing the cost clearing account leaving all other segment values alone. If there are certain requirements for P&L accounts versus Balance Sheet accounts, i.e. cost center required for P&L, this may present issues.

Manual efforts are required to perform Merging, Splitting, Add to Assets and Merge then Split functionality.

Auto Depreciation Rollback

In Release 12, you will no longer be required to run the Rollback Depreciation process in order to make corrections to assets. After running depreciation when a correction or change is required, simply choose the asset to modify. Oracle will automatically rollback depreciation for this single asset. Make your modifications and when you re-run depreciation, Oracle will re-calculate depreciation based on the modifications made to the asset.

The features to rollback depreciation and rollback journal entries that are in R11i are no longer available in R12.

Month End Close

Create Accounting process is now used in Assets – journals are created not by a period, but by events and a date. This means that one can create accounting on the 15th of a month for all transactions performed at the end of the month. This allows for clients to view accounting prior to month end for events that will greatly impact the books(i.e. mass retirements, transfers, etc.)